GUIDELINES
RELATING TO TRAVEL GRANTS ASSISTANCE
1. The Ministry of Statistics &
Programme Implementation (MOS&PI) is implementing a plan scheme, namely, Awards and Fellowships for Outstanding and
Meritorious Research Work in Statistics, The main objective of this plan
scheme is to encourage independent and
high quality research work in the field of Theoretical/Applied Statistics
particularly on issues and problems relating to the Statistical System in the
country. The scheme has seven components. One of the components of the scheme is Travel Grants Assistance. Under this scheme, financial assistance is
provided towards the travel cost and related expenditures for presentation of accepted research papers in
Applied Statistics in International Conferences/Seminars/Workshops, etc., to be
held outside India. Such assistance
includes airfare, registration fee, airport tax, visa fee, per diem, etc. as
per the Government rules in force.
2. Objective
The main objective of the Travel Grants Assistance
scheme is to provide financial support to the national Statisticians for
presenting their accepted papers/ articles on Theoretical/Applied Statistics in international academic
conferences/seminars/workshops, etc. abroad.
The idea behind this scheme is to promote dissemination of the research
work of the Indian statisticians by facilitating them to share and enhance
their level of understanding at international level.
3.
Eligibility
i)
Indian National
ii)
Application should have
been recommended by the parent organisation. No direct application will be
considered. However, free lancers and students can also apply. Free lancers would have to submit to a bank
guarantee towards the advance to be given to them as financial assistance under
travel grant. Students submitting their
applications through the heads of Statistical Institutions/Departments would be
exempted from submitting bank guarantee.
iii)
Appropriate documentary
evidence of acceptance of the paper for
presentation by the agencies organising the international statistical
conferences/seminar/ workshop, etc.
should have been furnished.
4.
Subject of Accepted Paper
The accepted paper is required to be
related to Theoretical/Applied Statistics preferably in the priority areas like
Human Resource Development, Education, Gender Analysis, Environment, Price,
Poverty, Labour, Employment, National Income, Agriculture, Rural Development,
Industry, Services, Productivity, Water Resources, Health, Power, Urbanisation
and Population.
5. Financial Assistance
5.1
Financial grants as per the limits prescribed under relevant Government of
Indias rules will be provided to meet the travel costs and other admissible
expenditures directly related to the presentation of accepted research papers
in Theoretical/Applied Statistics in International Conferences/
Seminars/Workshops, etc. being held abroad. The return air ticket of a national
carrier i.e. Air India and Indian Airlines will be provided by the shortest air
route for the economy class. Shortest air route here means the route normally
followed/offered by the national carrier between the initial point/airport in
India and destination airport (i.e. airport nearest to the venue of the
conference). Besides the return air ticket(s) provided by the MOS & PI, financial
assistance towards travel cost will cover all expenditures on travel between
the place of work or place of residence (residence used for commuting to the
place of work) and the airport in India from where the air ticket has been
arranged by MOS & PI. Financial assistance towards travel cost will also be
given for travel between the airport abroad (upto which the air ticket has been
given by MOS & PI) and the venue of the conference. The applicable mode of travel, within India
and abroad, to decide the maximum admissible assistance/ reimbursement against
a claim, supported by relevant proof, would be as under:
|
i) upto 50 Kms. |
ordinary
taxi/bus/train (AC-2 Tier) |
|
ii)
more than 50 Kms. but upto 500 Kms. |
bus/train
(AC-2 Tier) |
|
iii)
beyond 500 Kms. |
bus/train
(AC-2 Tier)/Air (Economy Class by national carrier or by collaborating
airlines as arranged by the national carrier |
Besides
air travel, one can use, if necessary, more than one type of transport mode;
and use the same type of mode more than once to reach the international airport
in India and abroad from his/her residence/work place in India and venue of
conference abroad, and vice-versa.
5.2
In case the International flight of
the national carrier is not available for the shortest route on the dates of
journey proposed by the beneficiary then:
a)
for onward journey, the
ticket for first available flight next to the proposed date would be provided.
b)
for return journey, the
ticket for the first available flight after the proposed date would be
provided.
c)
In case any of the
above dates hinders presentation of the paper then on the basis of the proof
given by the beneficiary in support of such problem, the ticket by
collaborating airlines of the national carrier would be allowed for the
original dates proposed by the applicant without any extra cost to the
beneficiary, provided the availability of such service exists.
5.3
The applicants may like to get their air tickets (by shortest route through Air
India) blocked for both onward and return journey and intimate this Ministry
accordingly with all necessary identification details while sending their
applications. Blocking of the air tickets will help this Ministry in ensuring
the availability of the air tickets for travel on the desired dates and time in
case the applicant is selected for travel grants assistance.
5.4 Financial
assistance will also include registration fees, visa fee, airport tax and per
diem as per the Govt. rates or UNDP rates (whichever is less). Partial support
will also be considered in respect of applicants who are getting part of the
financial assistance for the same purpose (i.e. for presentation of the paper)
from other sources also. It may be
clarified that no expenses on medical and insurance will be provided by this
Ministry.
5.5 The candidates will be eligible for per
diem for the period of his journey/tour directly related to presentation of his
paper subject to a maximum of the duration of the part of the
conference/meeting/workshop, etc, which relates to Statistics.
5.6 If the applicant has obtained or is
expecting to get some financial assistance from any sources other than MOS
& PI, he/she must inform all details of such assistance and its proposed
utilization with item wise details well in time before the commencement of the
journey. If he/she fails to comply with this direction, his/her case will be
rejected.
5.7
The beneficiary is required to submit within a fortnight after the conclusion
of the conference/seminar /workshop for final adjustment/settlement the
receipts of expenditure and item-wise details of expenditure, etc in respect of
travel expenses, registration fees and other incidental expenses, etc. i.e.
items of expenditure in respect of which financial assistance has been obtained
and/or reimbursement has been claimed from the Ministry of Statistics &
Programme Implementation and other sources(to be indicated by the beneficiary),
if any. Unutilized money out of the grants given by Ministry of Statistics
& Programme Implementation should be returned to the Ministry of Statistics
& Programme Implementation within a fortnight after the conclusion of the
Conference/Seminar/Workshop through Demand Draft payable at Delhi in favour of
Pay & Accounts Officer, Ministry of Statistics & Programme
Implementation, New Delhi.
Non-submission of such documents and non-refund of the unutilized money
within the aforesaid time limit may lead to recovery of entire amount of grant.
Claim for reimbursement of excess expenditure if any, should also be submitted
to Ministry of Statistics & Programme Implementation within a fortnight. No
reimbursement would be admissible in respect of the claims received after the
above-prescribed period.
5.8 Submission of any false information or
non-submission/suppression of relevant information at any stage will lead to
recovery of the financial assistance and/or penalty measures as may be decided
by this Ministry.
6.
Procedure
for applying for Travel Grants Assistance
The eligible candidate may send his/her application
in the prescribed proforma duly supported by appropriate documentary evidence,
and also ensure that it reaches this
Ministry at least three months prior to the commencement of the date of travel
abroad. It may be addressed to the Additional
Director General (Social Statistics Division) incharge of the scheme for Awards & Fellowships, Central
Statistical Organisation, Ministry of Statistics & Programme
Implementation, West Block 8, Wing 6, R.K. Puram, New Delhi-110066. Applications received less than three months prior
to the commencement of the date of travel abroad will not be entertained.
7.1 The Travel Grants Assistance will be provided only to those who were found suitable by the Screening Committee/Empowered Committee constituted by the Ministry of Statistics & Programme Implementation . The preference would be given to those candidates whose papers directly address the issues/problems to the Statistical system in the country.
7.2 The financial assistance will be provided
directly to the applicant. Preference would be given to young statisticians. If
there is more than one application from the same organisation for the same
Conference, only one candidate will be selected for assistance under the
scheme, keeping in view the field of specialization, subject of the conference
etc. In case of co-authors, only the
first author would be awarded the travel grants assistance.
7.3
Immediately after
getting intimation from the Ministry of Statistics & Programme
Implementation about approval for the Travel Grant Assistance the applicant has
to furnish a bond to this Ministry to the effect that MOS &PI will recover
from the applicant the entire travel cost if he/she does not avail of the grant
for the envisaged purpose.
7.4
In addition to the
details of the utilization of the financial assistance as mentioned above under
para 5.7, the applicant has to furnish (to the Additional Director General
incharge of the scheme for Awards & Fellowships, Central Statistical
Organisation, Sardar Patel Bhawan,
Sansad Marg, New Delhi-110001) within 30 days of the conclusion of the
Conference; the following: -
a)
A certificate from the
organizers of the conference to the effect that the applicant (name) presented
the paper titled
.
during the Conference on. (date of presentation).
b) A report on
the presentation of the paper and the response from the participants to such
presentation in the conference/seminar/workshop etc. .
Please paste a recent & self attested passport
size photograph of the self
1.
Name
of the applicant (Dr./Mr./Miss/Mrs.)
2.
Fathers/Husbands
Name
3.
Nationality
4.
Sex
5.
Date
of Birth
6.
Passport
No. :
7.
Mailing
Address (with Telephone No., Fax No./e-mail, if any)
(i)
Official
(ii)
Residential
8.
Academic
Qualifications in Statistics achieved (enclose photocopy of the certificate in
support)
9.
Indicate
whether working or retired
a)
If
working, give full particulars of employment
b)
If
retired, give details of last employment
10.
Field
of specialization/research work, if applicable
11.
Details
of research papers published
12.
Awards/citations,
etc. received
13.
Details of the Govt. and other
sponsorship/assistance/funding availed of and international
conference/seminar/meeting/workshop etc. attended in the last three years
(title of the conference, dates, venue, how funding was arranged, etc.)
14.
Details
of the Conference/Seminar/ /Meeting/ Symposium/ Workshop etc. where the paper
has been accepted by organizers for
presentation
a)
Name
of the Conference
b)
Venue of conference
c)
Date(s) of conference
.
d)
Broad theme(s) of conference
e)
Name
and address of the organising/convening Institution (including Telephone
numbers, e-mail address and web-site address, if
available)
..
15.
Details
of the paper accepted for presentation
(photocopy of the letter of acceptance of the paper by the organizers for presentation should be enclosed)
a)
Title
b)
Subject area
c)
Tentative/Expected
date of presentation
16.
Detailed
item-wise particulars of the financial assistance (towards travel cost, air
ticket, etc.) which the applicant has already received or expects to receive
from other sources/Agencies for attending the event (for which assistance is
now being sought from M/O S&PI) name of the funding agency, sanctioned
amount, mode of payment, items of expenditures being funded, etc. may be given.
17.
Actual
airfare (in Indian rupees) of economy class (to and fro) for Air-India/Indian
Airlines by shortest air route between India and country where paper is to be
presented.
18.
Item-wise
details in respect of other expenditures like other travel costs, registration
fee, airport tax, visa fee etc., not included in (17) above.
19.
Total
item-wise financial support (in Indian rupees) sought from the Ministry of
Statistics & Programme Implementation(after deducting the amount shown at
Sl. No. 16 above)
20.
Proposed
date of departure from India for attending the event and expected date of
return. (names of international airport in India nearest to the place of working and international airport abroad
nearest to the venue of conference may please also be given here).
21.
Details
(including dates, PNR No., etc.) of the
Air India/Indian Airlines tickets, if any, blocked for above proposed dates:
a.
Onward
journey
b.
Return
journey
22.
The
benefits expected to be derived by virtue of attending the event.
23.
Other
relevant particulars, if any, desired to be furnished.
I hereby declare that all the particulars
given in this application are correct.
I have not hidden any such fact/information available with me as must be
necessarily brought to the notice of M/O S&PI). I will satisfy all the terms and conditions prescribed by the
M/O S&PI. I also agree to be
penalized by M/O S&PI as deemed fit by it for the terms and conditions not
satisfied by me.
Place:
Recommendations of the Head
of Department/Supervisor.
Place: Signature
of the Head of the Deptt or
Supervisor (along with
official address, telephone no., fax no. and e-mail address)
a)
Letter
of acceptance from the organizers for
presentation of the paper indicated at Sr.No.15 above.
b)
Full
copy of the paper proposed to be presented otherwise it will be summarily
rejected.
3. Six copies of papers including application form and full copy of the accepted paper but excluding the papers such as letter of acceptance from the organizers, details of anticipated expenditures, certificates, testimonials, etc. may be submitted.